Welcome to the 27th ESA Symposium on European Rocket and Balloon Programmes and Related Research. This document contains all essential information for exhibitors regarding:
Exhibition Package
Participation in the exhibition requires the purchase of an Exhibition Package. All purchases of exhibition packages are binding and can not be cancelled.
You can choose between the following packages:
All prices is included VAT 25%
Small exhibition package:
Floor area: 2x2 m // 4m²
Price: 20 000 NOK // 1695 EURO
Medium exhibition package:
Floor area: 2x3 m // 6 m²
Price: 25 000 NOK // 2119 EURO
Large exhibition package:
Floor area: 2x4 m // 8m²
Price: 30 000 NOK // 2542 EURO
Extra large exhibition package:
Floor area: 3x4 m // 12 m²
Price: 37 000 NOK // 3136 EURO
Each package includes:
Additional Equipment
If you require extra equipment for your stand you can order this in your booking. All additional equipment will be invoice separately. Our team is happy to assist with your needs.
How to Order:
1. Click the button: Booking
2. Complete the form and click “Booking”
3. For additional equipment inquiries, contact: exhibition@esapac.no
Equipment
Conferance table
Included in exhibition package
Conferance chair
Included in exhibition package
High Table
3025 NOK
Estimated 256 EUR
Bar stool
2400 NOK
Estimated 203 EUR
TV Screen
55 Inches
15 000 NOK
Estimated 1 269 EUR
80 inches
30 000 NOK
Estimated 2 539 EUR
Move-In & Move-Out Procedures
Deliveries (May 27-29)
If you plan to have equipment delivered on May 27-29, this must be agreed upon in advance.
All delivered items must be clearly labelled so they can be stored and placed at the correct exhibition area.
Setup (May 31)
You may set up your stand between 12:00 and 16:00.
All pre-ordered equipment will be placed at your assigned stand area. You are responsible for assembling and finalizing your own stand setup.
If you require additional setup time, please contact us in advance.
Storage
If you need to store equipment before or during the symposium, this must be arranged in advance.
Dismantling (June 4–5)
On June 4, exhibitors will have two hours (16:30–18:30) to clear their stands.
If you cannot complete dismantling during this time, please ensure the stand area is left tidy and organized.
Additional time for equipment removal will be available on June 5 (08:00–14:00).
If you are scheduling pickup with a courier, please provide your pickup time in advance.
Wi-Fi Connection
Complimentary Wi-Fi is available throughout the hotel for all exhibitors.
Food and Beverage
Exhibitors who wish to serve food or beverage samples must submit a detailed description of their offerings in advance.
Please note that serving food or beverages without prior written approval is not permitted.
Waste Management
Each exhibitor is responsible for maintaining cleanliness at their stand and disposing of their own waste — including materials from both the stand area and shared spaces.
Contact Information
For any questions or clarifications regarding the exhibition, please contact:
exhibition@esapac.no
This is the area the exhibition will be in.
An example of how an exhibition can be set up. This image is only for illustrating the area.
You are using an outdated browser. Please upgrade your browser to improve your experience.